Utility BillbackExample data A fictional manager, Harbor Lane Property Co., and its fictional 12-unit building, Linden Court.
October's utility bills for Linden Court, read, matched and split
Harbor Lane Property Co. paid four utility bills for 4410 N Linden Ave, Milwaukee, WI 53212 in October 2026, $941.41 in all. Utility Billback matched each to the rent roll, worked out who pays, split the shared ones and listed the bill still in the company's name. This is the real matcher and allocator on example data.
The review screen
| Utility | Account | Service address | Period | Amount | Matched as |
|---|---|---|---|---|---|
| Water Lakeview Water & Sewer | 0441-0003-27 RAMAN PRIYA | 4410 N LINDEN AVE APT 3, MILWAUKEE WI 53212 | 2026-07-01 2026-09-30 | $78.15 | In the tenant's name |
| Water Lakeview Water & Sewer | 0441-0007-11 LINDEN COURT LLC | 4410 N LINDEN AVE APT 7, MILWAUKEE WI 53212 | 2026-07-01 2026-09-30 | $186.40 | Tenant pays, bill in your name |
| Gas Brightline Gas | 7720-55120 LINDEN COURT LLC | 4410 N Linden Ave, Milwaukee WI 53212 | 2026-09-15 2026-10-14 | $412.86 | Shared: split |
| Trash Greenway Waste Services | GW-208841 Harbor Lane Property Co | 4410 North Linden Avenue, Milwaukee | 2026-10-01 2026-10-31 | $264.00 | Shared: split |
In the app each bill opens beside its PDF with these fields read for you; you check them, then approve. Nothing is charged before you approve.
Bills in your name where the tenant pays
Unit 7, Tomas Okafor: Lakeview Water & Sewer account 0441-0007-11 is in LINDEN COURT LLC's name, $186.40. The lease puts water on the tenant: move the account into their name.
Each bill, split
Water Lakeview Water & Sewer · $78.15
In the tenant's nameThe account is in the name of Priya Raman, on the lease for unit 3. Nothing to charge; check why the company has this bill.
Water Lakeview Water & Sewer · $186.40
Tenant pays, bill in your nameThe lease puts water on the tenant, but this bill is not in Tomas Okafor's name. Charged to Tomas Okafor for their days; $62.81 of vacant days stays with the owner.
| Unit | Tenant | Utility | Share | Charge |
|---|---|---|---|---|
| 7 | Tomas Okafor | Water | 61 of 92 days | $123.59 |
| Stays with the owner (vacant days, units the lease leaves to the owner, any cap) | $62.81 | |||
| To tenants | $123.59 | |||
Gas Brightline Gas · $412.86
Shared: splitBy square feet across 12 units that split gas, prorated by days on the lease; vacant days stay with the owner. $373.19 to tenants, $39.67 to the owner.
| Unit | Tenant | Utility | Share | Charge |
|---|---|---|---|---|
| 1 | Grace Liu | Gas | 720 sq ft, 30 of 30 days | $29.03 |
| 2 | Ben & Carla Ortiz | Gas | 940 sq ft, 30 of 30 days | $37.90 |
| 3 | Priya Raman | Gas | 720 sq ft, 30 of 30 days | $29.03 |
| 4 | Sam Novak | Gas | 940 sq ft, 30 of 30 days | $37.90 |
| 5 | Dana Whitfield | Gas | 720 sq ft, 16 of 30 days | $15.48 |
| 5 | Marcus Lee | Gas | 720 sq ft, 3 of 30 days | $2.90 |
| 6 | Ruth Adeyemi | Gas | 1,080 sq ft, 30 of 30 days | $43.55 |
| 7 | Tomas Okafor | Gas | 720 sq ft, 30 of 30 days | $29.03 |
| 8 | Hannah Berg | Gas | 940 sq ft, 30 of 30 days | $37.90 |
| 10 | Luis Moreno | Gas | 1,080 sq ft, 30 of 30 days | $43.54 |
| 11 | Ivy Chen | Gas | 720 sq ft, 30 of 30 days | $29.03 |
| 12 | Owen Price | Gas | 940 sq ft, 30 of 30 days | $37.90 |
| Stays with the owner (vacant days, units the lease leaves to the owner, any cap) | $39.67 | |||
| To tenants | $373.19 | |||
Trash Greenway Waste Services · $264.00
Shared: splitEqual per unit across 12 units that split trash, prorated by days on the lease; vacant days stay with the owner. $234.19 to tenants, $29.81 to the owner.
| Unit | Tenant | Utility | Share | Charge |
|---|---|---|---|---|
| 1 | Grace Liu | Trash | equal share, 31 of 31 days | $22.00 |
| 2 | Ben & Carla Ortiz | Trash | equal share, 31 of 31 days | $22.00 |
| 3 | Priya Raman | Trash | equal share, 31 of 31 days | $22.00 |
| 4 | Sam Novak | Trash | equal share, 31 of 31 days | $22.00 |
| 5 | Marcus Lee | Trash | equal share, 20 of 31 days | $14.19 |
| 6 | Ruth Adeyemi | Trash | equal share, 31 of 31 days | $22.00 |
| 7 | Tomas Okafor | Trash | equal share, 31 of 31 days | $22.00 |
| 8 | Hannah Berg | Trash | equal share, 31 of 31 days | $22.00 |
| 10 | Luis Moreno | Trash | equal share, 31 of 31 days | $22.00 |
| 11 | Ivy Chen | Trash | equal share, 31 of 31 days | $22.00 |
| 12 | Owen Price | Trash | equal share, 31 of 31 days | $22.00 |
| Stays with the owner (vacant days, units the lease leaves to the owner, any cap) | $29.81 | |||
| To tenants | $234.19 | |||
Take it to your ledger
The month's charges as a CSV with the column names you set once for your import, and a statement PDF per charged tenant in the app.