Upload the audio from your council or board meeting. Minutes Draft works out who said what, finds the motions, seconds and votes, and gives you a Word file to correct and post.
2:51Natarajan: I move to adopt Resolution 2026-14...
2:58Chen: Second.
3:00Whitfield: Deputy Clerk, please call the roll.
3:05Reyes: Treasurer Ostrowski?
3:06Ostrowski: No.
3:07Reyes: Trustee Holcomb?
3:08Holcomb: Yes.
3:13Whitfield: The motion carries five to one.
Your roster goes in once. After each meeting, upload the recording; within the hour, name the voices, check the motions it marked, and download the draft.
Upload an audio recording of up to 30 MB, or up to four parts of a longer meeting
MP3, M4A, WAV, OGG or WEBM, from the room's recorder or your meeting software. Video files are not accepted: export the audio first.Splits the recording by speaker; you name each voice once from your member list
Each voice comes with its talk time and first words. Several voices can be one person; public comment and staff get their own labels.Lists each motion with who moved it, who seconded it, how each member voted and whether it carried
Motions spoken in the usual phrasing ("I move", "second", "all in favor", a roll call). A roll-call answer goes to the name the clerk just called.Marks anything it is unsure of for you to check first, and says "not heard" instead of guessing a vote
A motion with no second heard, two voices at once, or a missing roll-call answer goes to the top, with the reason and a link to its words.Download the draft as a Word file or PDF, in action-minutes or summary style
Every mover, seconder, wording, vote and outcome can be changed first. Run the sample meeting to see it.A Word file in the order minutes are written: header, call to order, who was present, each motion with its vote and outcome, and adjournment. It says DRAFT until you mark it reviewed.
Maple Township (example)
Township Board · Regular Meeting
Tuesday, September 22, 2026
Draft, not reviewed
Roll call
Members present: Supervisor Whitfield, Clerk Lindqvist, Treasurer Ostrowski, Trustee Chen, Trustee Natarajan, Trustee Holcomb. Members absent: Trustee Easley.
Business
3. Motion by Trustee Natarajan, seconded by Trustee Chen, to adopt Resolution 2026-14 approving the road millage ballot language for the May election.
Vote: Aye: Supervisor Whitfield, Clerk Lindqvist, Trustee Chen, Trustee Natarajan, Trustee Holcomb. Nay: Treasurer Ostrowski. Absent: Trustee Easley. Carried.
4. Motion by Trustee Holcomb, to table the fireworks ordinance amendment until the November meeting. No second heard.
Check: No second heard. (3:46 into the recording)
Up to 12 recordings a month, for every board you write minutes for. A part-time recording secretary at $25 an hour for 15 hours is $375; this is less than half of that.
Includes up to 12 recordings a month (each up to 30 MB, or four parts), speaker naming from your rosters, the review screen, Word and PDF drafts in either style, and a reminder when a draft waits.
Cancel any time.
Questions first? minutes-draft@coinudge.com
Audio files (MP3, M4A, WAV, OGG or WEBM) up to 30 MB. A longer meeting can go in as up to four parts, in order. Video files are not accepted: export the audio first.
It separates the voices in the recording, you match each voice to a member on your list, and it reads the motions, seconds and votes spoken in the usual phrasing ("I move", "second", "all in favor", a roll call). A motion or vote it cannot place is marked for you to check, and a vote it did not hear is listed as not heard.
No. The minutes list the motions, votes and outcomes, plus in summary style who spoke on each item and for how long. It does not paraphrase the discussion.
Yes. Every motion's mover, seconder, wording, votes and outcome can be changed, and rows can be added or deleted. Downloads are labeled draft until you mark the minutes reviewed.
Up to 12 recordings a month.
Recordings are deleted 30 days after you mark a meeting reviewed (90 days after upload if you never do). Transcripts and minutes files are kept for 13 months. You remain the custodian of the official minutes and recording.
Yes. The free sample on the site runs a fictional township board meeting through the same steps, and you can download its draft minutes. It does not need a card or an account.