Closeout Chase sends each subcontractor one link listing the warranties, O&M manuals and as-builts it still owes, reminds them until every item is in or tells you which ones to call, and builds the turnover package.
Create the project, add its subs or paste your sub list, and press “Send requests”. Nothing goes to anyone before that.
Each item takes PDFs, photos, DWG, Word, Excel or ZIP files up to 95 MB, or a “not applicable” answer with a note for you to accept.
Warranties (manufacturer and installer separately), O&M manuals, as-builts, test reports, training and attic stock. Edit them to match your spec's closeout section.
Each reminder lists only what is still missing. A sub that lets 12 go by without uploading or answering is flagged in your Monday digest so you can call them; its reminders start again when it answers, and at substantial completion.
Build it any time. Missing items are listed as missing, never hidden, and you review the package before it goes to the owner.
Closeout Chase collects, files and indexes documents. It never judges whether a warranty, test report or lien waiver is adequate or valid; you review the package before it goes to the owner.
One ZIP with a folder per sub in trade order and a folder per item, plus an index PDF with a cover page and a section per trade, and a warranty register you can open in a spreadsheet.
Cancel any time.
No. Each sub gets one link per project listing the items it still owes. It uploads a file against each item, and the item shows as received.
A ZIP of every received document in folders by trade, an index PDF listing each item and its file, and a warranty register CSV with each warranty's start date, term and end date as read from the document. You review it before it goes to the owner. Final lien waivers can be collected and filed as an item; Closeout Chase marks them received and never judges whether one is valid.
Up to 5 projects in closeout at once for $99 a month. Archive a finished project to open another; its files and package stay downloadable.